Company Secretary

SUMMARY 

The Irish Baroque Orchestra seeks to appoint a Company Secretary for an initial period of three years, subject to review and renewal.

 

The position of Company Secretary is an ex officio position on the Irish Baroque Orchestra’s Board of Directors, which sets the strategic direction of the organisation while ensuring adherence to the highest principles of sound governance and financial management.

 

The Secretary to the Board is responsible for managing circulation of documents for quarterly meetings, and taking accurate minutes to reflect the Company business.

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ABOUT THE IBO 

The Olivier Award-winning Irish Baroque Orchestra is celebrated as Ireland's flagship period instrument orchestra and delivers world-class historically-informed performances across Ireland and abroad. Under the artistic direction of Peter Whelan, scholarship and musical excellence converge in a unique way through the IBO’s work, creating an original offering like no other organisation on the Irish classical music scene. Through this integration of research and practice the very idea of an orchestra is defined afresh, providing an unusual and enriching experience for today’s audiences.

 

As an ambassador for the stories of Ireland’s musical past, the IBO uses its unique perspective to develop the growing store of knowledge surrounding the very early days of Baroque and Classical music in Ireland. The IBO's research, recordings and performances offer audiences across Ireland a new opportunity to reevaluate and reclaim their cultural heritage, while also engaging the Irish diaspora through the increasing global reach of this work. Even Handel's Messiah - an annual touring highlight in the IBO calendar - is a rekindled link to Dublin's cultural life in 1742.

 

The Irish Baroque Orchestra is committed to artistic excellence for public benefit through an open and inclusive culture which places music first and finds strength in diversity. The artistic ambitions of the organisation are underpinned by common values of respect and transparency and a commitment to a shared vision for the orchestra.

 

 

ROLE DESCRIPTION

The Company Secretary will:

• Circulate documents for General, Restricted and Directors-Only meetings of the Board

• Create diary invites and Zoom links for Board members

• Take minutes for all sections of Board meetings and circulate promptly to Chair and CEO for review. 

• Collate paper copies of all minutes annually following the AGM

• Undertake any additional tasks arising, as appropriate.

 

PERSON SPECIFICATION 

Essential Qualifications & Experience

• Relevant professional experience (e.g., Chartered Secretary, Legal, Governance, or equivalent experience)

• Demonstrable experience in a similar role, ideally within the not-for-profit, charity, or arts sector

• Knowledge of Irish company law, charity regulation, and governance best practices

• Proven track record of supporting boards and committees, including minute-taking and compliance

 

Skills & Attributes

• Exceptional organisational skills and attention to detail

• Strong written and verbal communication abilities, including attention to structure

• Discretion and integrity when handling confidential matters

• Ability to manage priorities and deadlines

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Proactive, self-motivated, and a collaborative team player

 

Desirable Experience

• Familiarity with the arts, cultural, or creative industries

• Understanding of GDPR and data protection requirements

• Experience with digital board management platforms

 

Personal Qualities

• Commitment to the values and mission of the Irish Baroque Orchestra

• Calm under pressure, with a problem-solving mindset

 

Other Requirements

• Flexibility to attend occasional evening or weekend meetings

• Eligibility to work in Ireland

 

Terms of Appointment

• Three-year agreement, subject to review and renewal.

• The role is not formally remunerated, but a quarterly honorarium is offered in recognition of the time commitment involved.

 

Application Process

To apply for the Company Secretary role please send your CV and covering letter to aliye@irishbaroqueorchestra.com by December 12th 2025 with the subject line ‘Company Secretary Application’.